Compliance-focused communication infrastructure for email, fax, forms, files, and chat—healthcare email security and patient communication protection in one practice-sized platform.
Secure healthcare communication across email, fax, intake, files, and team chat—so staff stop routing PHI through personal inboxes and unsecured workarounds.
TLS encryption in transit, audit-ready archiving, and access controls—healthcare email security that keeps referrals, results, and care plans out of Gmail and Outlook.
Digital fax that respects compliance boundaries, with clean routing and fewer manual touchpoints than a shared machine in the hallway.
Intake and consent flows that feel modern to patients while you keep PHI contained, traceable, and out of unsecured inboxes.
Company-scoped document storage with AES-256 encryption, nested folders, and a full audit trail???so policies and imaging notes stay out of personal drives.
Fast coordination between clinicians and staff, tuned for healthcare pace and accountability—not another noisy group chat app.
We sign a BAA with every customer—clearly, digitally, and without a surprise line item. Stay covered from day one.
Four pillars clinics ask about in every vendor review—addressed in one compliance-focused communication infrastructure.
One governed channel for email, fax, forms, files, and chat—so PHI stays inside your compliance boundary instead of personal apps and shadow IT.
Encryption in transit, retention you can explain, and logs that answer “who sent this PHI?”—healthcare email security built for clinic pace, not IT departments.
BAA execution, role-based access, MFA, and unified audit trails across every module—communication infrastructure you can show auditors and privacy officers.
Secure intake, encrypted results delivery, and team coordination that protects patient messages from first contact through records release.
Consumer email lacks healthcare email security, audit trails, and patient communication protection. HIPAA Companion is secure healthcare communication infrastructure—not another generic add-on.
| Feature | HIPAA Companion | Standard email | Generic add-on |
|---|---|---|---|
| HIPAA-ready by design | ✓ | ✗ | Partial |
| Signed BAA included | ✓ | ✗ | ✗ |
| Secure fax + forms in one stack | ✓ | ✗ | Email only |
| Encrypted file cabinet (folders + audit) | ✓ | ✗ | Limited |
| Audit logs across channels | ✓ | ✗ | Limited |
| MFA for staff accounts | ✓ | ✗ | Partial |
| Public pricing | ✓ | ✓ | ✗ |
| Free 60-second risk check | ✓ | ✗ | ✗ |
| HIPAA resource library | ✓ | ✗ | Varies |
HIPAA Companion is compliance-focused communication infrastructure sized for independent practices—patient communication protection your staff will actually use.
Training-light rollout with sensible defaults—so your team adopts the tools instead of working around them.
We explain the “why” behind HIPAA choices in terms your privacy officer and front desk can both understand.
No hunting for legal add-ons. Your business associate agreement is part of the package, not a negotiation.
Every send, fax, form, and file access logged—so when questions come up, you have answers ready.
Documented safeguards for vendor due diligence—not self-reported percentage scores.
Signed before production PHI moves—one agreement spans email, fax, forms, files, and chat.
TLS in transit and AES-256-aligned storage practices for protected content at rest.
Role-based access, session timeouts, and MFA options for staff accounts.
Unified activity logs across channels to answer who touched this PHI.
Security packet on request—architecture, subprocessors, and control overview. No SOC 2/HITRUST badge unless formally earned.
A short walkthrough beats a 40-page security questionnaire. Here is the typical rollout for a physician office.
We learn your size, specialties, and current tools—then recommend a right-sized plan.
Digital BAA execution before the first message—documented for your compliance file and OCR-ready vendor records.
Front desk and clinicians get a calm inbox, fax, and forms experience staff actually adopt.
Go live with encrypted email, fax, and forms—audit logs running from day one so nothing lives in personal inboxes.
60-second product overview
Record a short screen walkthrough (60–90 seconds) and paste the YouTube or Vimeo link in Admin → Homepage marketing → Sections—or book a live demo and we will host it for you.
Book a consultOCR fines, breach notification, and lost patient trust add up fast—especially when PHI still moves through personal email, text, and hallway fax.
Average healthcare breach cost (IBM 2024 benchmark)
Typical OCR penalty range per violation category
Our risk check surfaces gaps you can fix now
Most small practices have at least one critical gap—and many discover it only after a complaint, audit, or close call.
HIPAA fines add up fast. Answer five quick questions to gauge your exposure—about a minute, no sales pitch required.
Representative themes from rollout conversations???not attributed to verified customers unless explicitly approved for marketing.
We replaced three patchwork tools with one audit trail. That alone made our last readiness review much calmer.
Secure fax meant we could retire the hallway machine. Staff picked it up quickly???and I stopped worrying about pages sitting out overnight.
The BAA was signed before we sent our first message. For a privacy officer, that is the difference between ???maybe??? and ???documented.???
Illustrative themes only—not verified customer endorsements. See rollout scenarios or request a reference conversation.
Every tier includes a signed BAA and support from people who understand clinic workflows.
HIPAA-compliant email uses encryption, access controls, audit logging, and a signed Business Associate Agreement (BAA) so protected health information (PHI) is not sent through consumer email apps.
Yes. Every HIPAA Companion plan includes a BAA executed before you send your first message, so your vendor relationship is documented for audits.
We bundle secure email, fax, forms, files, and chat in one practice-sized stack with plain-language onboarding???built for small and medium clinics, not enterprise IT departments.
OCR investigations and breach notification costs often exceed years of compliant tooling. Our risk check helps you spot gaps early; our platform keeps PHI in auditable channels instead of personal inboxes.
Yes. Secure forms are mobile-friendly, support e-signatures, and notify your team when submissions arrive???without PHI sitting in unsecured email.
